Request for Proposals – Graphic Design Services

Location: Remote location

Application closing: 31 March 2020

About Interpeace

Interpeace is an international organization for peacebuilding. We were initially established in 1994 by the United Nations to develop innovative solutions to build peace. We have a proven and recognized approach to enable people build lasting peace. Together with local partners, we jointly develop peacebuilding programmes. We help establish processes of change that connect local communities, civil society, government and the international community through our Track 6 approach. As a strategic partner of the United Nations, Interpeace is headquartered in Geneva and supports locally led peacebuilding initiatives in more than 21 countries in Latin America, Africa, Europe, the Middle East and Asia. For more information about Interpeace, please visit www.interpeace.org

Background

Interpeace’s Strategic Partnership and Communications (SP&C) Unit supports the design, coordination and implementation of a wide range of communications and external relations activities in order to position the organization’s expertise, mobilize resources and engage with the wider public on conflict-related issues in accordance with Interpeace’s Communication Framework. This includes providing creative design and layout services of communications materials, for both offline and online use. Interpeace regularly calls upon external service providers to bring in specific expertise to support our communication work.  Interpeace seeks to contract independent service providers to deliver a range of visual concepts, designs and layout services to support the organization’s overall branding and engagement work.

Preparation and Submission of Proposals

Interpeace invites qualified service providers to submit a bid to provide the services described in the attached Terms of Reference, and which form an integral part of the present Request for Proposal (RFP).

The bidder shall bear all costs related to the preparation and submission of his/her proposal, and Interpeace shall not be responsible or liable for those costs, whether direct or indirect, regardless of the conduct or outcome of the RFP, nor if the RFP is cancelled, altered or postponed for any reason. This includes, but is not limited to, any and all costs incurred for pre-proposal clarifications, oral presentations and subsequent meetings and negotiations.

All offers shall be prepared in English. Offers shall comprise of the following documents:

Technical Proposal

The Terms of Reference (ToRs) of the services requested by Interpeace can be found in Annex 1 below. The technical proposal must include:

a. Description of the service provider and the service provider’s qualifications, including:

  • A 1-2page letter confirming interest and availability and describing why the service provider considers their services most suitable for selection.
  • A personal CV, showing all relevant experience from similar assignments, as well as contact details (email and telephone number) of the candidate and at least 2 professional referees that can attest to the candidate’s work.

b. A design portfolio, including a minimum of 4 – 5 examples of multiple audience graphic design work they have previously produced. Samples must include a report or book delivered in PDF version ready to be sent to a printer – the inside and the cover -, another PDF for webpage and mailing and the editable files. For all products candidates must send the editable files of the final versions.

c. The proposal should clearly demonstrate the Proposer’s response to the Terms of Reference and show how the specific requirements shall be addressed.

Financial Offer

A separate Financial Offer must contain an offer in US Dollars and should specify the price for each product to cover the services to be provided as per the ToRs. Samples of representative products (report, banner and invitation card) are attached to this RFP as guide for candidates to provide their quotations. Note that we do not accept financial offers for services provided on hourly or daily basis.

The cost of preparing a bid and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

How to Apply 

All offers to provide the services described in this Request for Proposal, and which strictly meet the requirements detailed in the Terms of Reference below must be submitted by e-mail to choc@interpeace.org, copying fuhnwi@interpeace.org by 31 March 2020. All submissions must indicate “Offer for Graphic Design Services” in the subject line.

We shall only contact service providers whose proposals are under consideration.

Participation in this RFP indicates acceptance of the terms and conditions provided.

Click to download the Terms of Reference: ANNEX I: TERMS OF REFERENCE