Change Management and Transition Coordination Consultancy – Terms of Reference reflecting deliverables over a 4 to 6-month period

Location: Geneva, Switzerland

Type of position: Consultancy

Application closing: Open until position is filled

About Interpeace

Interpeace is an international organization for peacebuilding, headquartered in Geneva, Switzerland. Its aim is to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion. Interpeace also strives to assist the international community (and in particular the UN) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion. For more information about Interpeace, please visit www.interpeace.org

Background

The Governing Board of Interpeace mandated an institutional review in October 2017 of the organization’s systems, structures, policies and funding base in order to enhance the pursuit of its important mandate in a changing world. Now in its implementation phase of the review, Interpeace is preparing to achieve greater agility, responsiveness and economically diversification as well as to assume the increasing responsibilities that come with its new status as an international organization for peacebuilding.

Objective and Execution

The objective of this consultancy is to drive, develop, and coordinate the plans, processes and systems required to successfully implement the change agenda mandated by the Governing Board of Interpeace. The consultant reports to the Director-General and the work will be developed and executed in close collaboration with the Transition Committee of the Governing Board, Interpeace’s Executive Group, and the Transition Working Group. The timeframe to execute the work is between four to six months.

Deliverables

In collaboration with Interpeace’s Executive Group and the Transition Working Group, develop and coordinate a systematic approach to implement the change agenda through a structured change framework that includes the definition of change programmes, processes, plans, and metrics:

  1. Advise on the roles and responsibilities of the various transition bodies (e.g. Transition Committee of the Governing Board, Interpeace’s Executive Group, and the Transition Working Group) to align with best practices in change management and with the subsequent transition plan
  2. Following the endorsed recommendations from the institutional review, develop a change plan that aligns change activities with the wider ongoing programme activities and portfolio interdependencies. This includes:
  • Develop processes and timeframes to implement the change agenda and maximize adoption of new operational practices
  • Develop milestones and objectives to measure progress and serve as a basis for reporting to the Transition Committee of the Governing Board
  • In collaboration with the Global Engagement Unit, develop a communication and engagement strategy for internal and external stakeholders
  • In collaboration with Human Resources, develop a process and strategy to fill positions and manage HR-related implications of the transition plan
  1. Develop detailed change impact assessments on the basis of the Institutional Review
  2. Drive the implementation and adoption of the various plans, in close collaboration with the Transition Working Group
  3. Hand over the transition plan to the group responsible for full implementation

Interpeace invites change management experts to submit a bid to provide the services described above.

The Bidder shall bear all costs associated with the preparation and submission of its proposal, and Interpeace shall not be responsible or liable for those costs, whether direct or indirect, regardless of the conduct or outcome of the RFP, nor if the RFP is cancelled, altered or postponed for any reason. This includes, but is not limited to, any and all costs incurred for pre-proposal clarifications, oral presentations, site visits, and subsequent meetings and negotiations.

All offers shall be prepared in English. Offers shall comprise the following documents:

  1. Technical Proposal

The technical proposal should include the following information:

  1. Description of the service provider and the service provider’s qualifications, including:
    • Experience driving change management initiatives: managing complex people and organizational development change and related change processes
    • Knowledge of and experience with project management practices, tools and methodologies, including managing change cycles and integrated project planning
    • Experience developing and rolling out change communication plans
  2. Number of similar and successfully completed projects, number of similar projects currently underway
  3. Proposed methodology and approach to develop the various deliverables
  4. Any other information that will facilitate evaluation of the service provider’s reliability and capacity to provide the services. This may include descriptions of organizational development and change management services provided to similar organizations

 

  1. Financial Offer

Your separate Financial Offer must contain an overall offer in a single currency.

The Financial Offer must cover all the services to be provided as per the ToRs. The price must be “all inclusive”.

The cost of preparing a bid and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

All offers to provide the services described herewith must be submitted by e-mail to recruitment@interpeace.org . All submissions must indicate “Change Management and Transition Coordination Consultancy” in the subject line.

The analysis and selection of the provider will take place as soon as enough competitive and relevant offers are received for a comparative evaluation.

Only proposals under consideration will be notified.

Participation in this process indicates acceptance of the terms and conditions provided.