Request for Proposals – Review of Interpeace’s operational, institutional and financial models

Location: Geneva, Switzerland

Appplication closing: 18 August, 2017

About Interpeace

Interpeace is a Swiss non-profit organization that works in close partnership with national partner organizations and the UN. Its aim is to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion. Interpeace also strives to assist the international community (and in particular the UN) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion. For more information about Interpeace, please visit www.interpeace.org

Background

Recent trends towards greater uncertainty in the international governance system and a downward trajectory for financing of peacebuilding, especially of unrestricted funding, are putting pressure on organizations like Interpeace. This environment will continue to evolve unpredictably in the future. Interpeace’s continued viability and impact will depend on its ability to adapt its operational, financial and institutional model to anticipate and address in a timely manner potential developments ahead. Steps need to be taken early to adjust these models to allow for greater manageability and flexibility.

Following these considerations, the Governing Council and Advisory Council of Interpeace have recommended the launch of a review process of operational, institutional and financial modes of operation.

Preparation and Submission of Proposals

Interpeace invites qualified service providers to submit a bid to provide the services described in the attached Terms of Reference, and which form an integral part of the present Request for Proposals (RFP).

The Bidder shall bear all costs associated with the preparation and submission of its proposal, and Interpeace shall not be responsible or liable for those costs, whether direct or indirect, regardless of the conduct or outcome of the RFP, nor if the RFP is cancelled, altered or postponed for any reason. This includes, but is not limited to, any and all costs incurred for pre-proposal clarifications, oral presentations, site visits, and subsequent meetings and negotiations.

All offers shall be prepared in English. Offers shall comprise the following documents:

  1. Technical Proposal

The Terms of Reference (ToRs) of the services requested by Interpeace can be found in Annex A. The technical proposal should include the following information:

  1. Description of the service provider and the service provider’s qualifications.
  2. Number of similar and successfully completed projects, number of similar projects currently underway.
  3. Any other information that will facilitate evaluation of the service provider’s reliability and capacity to provide the services. This may include descriptions of organizational development and change management services provided to similar organizations, services provided to similar organizations using evidence-based methodologies and tools, description of experience and knowledge of peacebuilding and the wider field.
  4. Proposed methodology, approach and implementation plan: The proposal should demonstrate the Proposer’s response to the Terms of Reference, identify the specific components proposed, how the requirements shall be addressed, demonstrate how the proposed methodology meets or exceeds specifications.

 

  1. Financial Offer

Your separate Financial Offer must contain an overall offer in a single currency.

The Financial Offer must cover all the services to be provided as per the ToRs. The price must be “all inclusive”.

The cost of preparing a bid and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

All offers to provide the services described in this RFP must be submitted by e-mail to recruitment@interpeace.org

by 18 August 2017. All submissions must indicate “Interpeace Review Consultancy” in the subject line. Only proposals under consideration will be notified.

Participation in this RFP indicates acceptance of the terms and conditions provided.

 

Annex 1 Terms  of Reference

Subject:   Review of  Interpeace’s operational,  institutional and  financial models

Background

Recent trends towards greater uncertainty in the international governance system and a downward trajectory for financing of peacebuilding, especially of unrestricted funding, are putting pressure on organizations like Interpeace. This environment will continue to evolve unpredictably in the future. Interpeace’s continued viability and impact will depend on its ability to adapt its operational, financial and institutional model to anticipate and address in a timely manner potential developments ahead. Steps need to be taken early to adjust these models to allow for greater manageability and flexibility.

Following these considerations, the Governing Council and Advisory Council of Interpeace have recommended the launch of a review process of operational, institutional and financial modes of operation.

Mandate of the  Review

This review is mandated by the Governing Council (GC) and the process will be overseen by the Governing Council’s Executive Committee.

Implementation

The review will be managed by the Director-General together with the Strategic Management Team (SMT) and with the support of an organizational development expert.

Timeframe

Phase 1 of consultation and analysis: September – March 2017 (initial findings to be presented in December 2017) Phase 2 of refinement: March – May 2018

Final presentation to the Governing Council in May/June 2018

Specific  Assignment: Review of Interpeace’s  operational, institutional  and  financial models

Interpeace is seeking proposals from organizational development consultants to work with the GC, the SMT and relevant Interpeace staff to conduct phased dialogue, research and analysis of:

  • Interpeace’s unique mission, vision,  values, approaches and methods
  • Organizational strengths and areas  for improvement
  • Options for alternative models at the:
    1. Programmatic level (types of programming, criteria for geographic scope,  distribution  of activities, etc.)
    2. Institutional level (organizational structure, cost-effectiveness vs. impact of activities, efficiency, etc.)
    3. Financial level (business model for a viable portfolio of programmes, criteria for investment in current and new activities, promising avenues for diversified sources for financing, etc).

Objectives

This review is intended to be a forward-looking process of facilitated self-reflection which has as an outcome a range of options for future institutional orientation. The aim is to define avenues for organizational development, already   anticipating   potential   contextual   changes   and   developments,   through   analysis   of   the   broader peacebuilding  field  and  the  current  structure  and  functioning  of  Interpeace.  The  process  is  also  intended to strengthen Interpeace’s strategic positioning, through a clear orientation of its mission and vision.

Elements to be  considered

  • Analysis of key global developments and challenges that impact peacebuilding organizations and their functioning
  • Brief historical review of Interpeace’s mandate  and  the development of the organization over  time
  • What is Interpeace already doing well  that  should be preserved and enhanced
  • What could be done differently or in  addition
  • Horizon scan  of other organizational models
  • Various options for different models and  scenarios
  • Resources available or that can be mobilized to carry out  the proposed  models

Estimated Timeline

1)    Phase 1: September 2017  – March 2018

  1. Desk review of past evaluation reports and other materials by and about Interpeace. This could be undertaken by an additional junior consultant, with support from an Interpeace focal point.
  2. Consultation with  relevant stakeholders
  3. Development of  broad  scenarios  (including  potential  models)  for  organizing  Interpeace’s  efforts to pursue  its mission
  4. Facilitated discussion with the  GC Executive  Committee and the  SMT on  preliminary scenarios
  5. Presentation of preliminary findings to the full GC for discussion at the December 2018 meeting of the GC

2)    Phase 2: March  – May 2018

  1. Fleshing out  of most promising scenarios (evaluating implications, benefits  and trade -offs)
  2. Deliberation on each scenario with the GC Executive Committee and the SMT
  3. Development of indicative and prioritized action plans for each scenario, following the input provided   in  the deliberations
  4. Presentation of detailed models and proposed action plans to the full GC for final decision and implementation at the May/June 2018  meeting  of the GC

Methodology

Phased dialogue, research  and analysis,  in  consultation  with a range of stakeholders:

  • Governing Council and Advisory Council  members
  • Strategic Management Team
  • Relevant staff at Headquarter and in  Regional Offices
  • Selected partner teams in the field
  • Donor partners
  • Other organizations in similar fields of  work
  • Any other  relevant stakeholders

Deliverables

The deliverables described in the timeline are submitted to Interpeace in electronic form.

  • After Phase 1: outcome of review and broad scenarios for alternative operational, institutional and financial models
  • At the end of Phase 2: detailed models and proposed action plans for each scenario decided on in discussion with  the GC and SMT